Gantts and Project questions

Vegard's Avatar

Vegard

02 Feb, 2015 09:54 AM

Hello Some more feedback / questions for you

QUESTION 1: Is it possible to get a "total gantt" of all tasks, not only the task list which is the dashboard default?

QUESTION 2: I marked the "INTRO PROJECT" tasks as completed, and then tried to find them. But I couldn't. To me it is important to have a list of previously completed tasks, and the ability to duplicate them for the future. A lot of tasks are repetitive, e.g. once a year, but you might forget (or not want to) set them as recurring, or duplicate them before completing.

When creating or duplicating a task, it would also be great if the "choose project" dropdown would be checkboxes instead of radio buttons (i.e. multi select and not single select). Take "Annual returns" or "deliver papers to accountant" for instance, this is stuff I need to do in all of the companies, and it would be great to be able to set it up once for all projects.

I found the "See your gantts" icon in the top right corner now - another example of an icon that needs highlighting in the intro.

This is almost what I wanted, but I would like to be able to expand all the project gantts in one diagram. If I have many projects but only a few tasks in each, this is what I need, not clicking around to look at each one.

  1. Support Staff 1 Posted by ed on 02 Feb, 2015 05:36 PM

    ed's Avatar

    Hi Vegard

    Thanks for your questions and feedback. It's great and much appreciated ;-)

    OK please see my responses in line:

    QUESTION 1: Is it possible to get a "total gantt" of all tasks, not only the task list which is the dashboard default?

    Yes we show this. See the left side icons - these icons show "global screens" for each feature

    QUESTION 2: I marked the "INTRO PROJECT" tasks as completed, and then tried to find them. But I couldn't. To me it is important to have a list of previously completed tasks, and the ability to duplicate them for the future. A lot of tasks are repetitive, e.g. once a year, but you might forget (or not want to) set them as recurring, or duplicate them before completing.

    You can see a list of all projects - including archived projects by clicking on the wrench icon next to "My projects" on the right side navigation.

    Completed tasks are at the bottom of each task list - and can be quickly reopened - see "Mak as Uncompleted"

    When creating or duplicating a task, it would also be great if the "choose project" dropdown would be checkboxes instead of radio buttons (i.e. multi select and not single select). Take "Annual returns" or "deliver papers to accountant" for instance, this is stuff I need to do in all of the companies, and it would be great to be able to set it up once for all projects.

    OK that's an interesting idea. I'll check that with the team

    I found the "See your gantts" icon in the top right corner now - another example of an icon that needs highlighting in the intro.

    ahh that is the project specific gantt view - ie will change depending on the project screen you happen to be in ;-)

    This is almost what I wanted, but I would like to be able to expand all the project gantts in one diagram. If I have many projects but only a few tasks in each, this is what I need, not clicking around to look at each one.

    well let me know what you think of the global gantt view

    Thanks again

    Best wishes

    ed

  2. 2 Posted by dooster on 02 Feb, 2015 07:21 PM

    dooster's Avatar

    I think I already mentioned the "global Gantt chart" in my previous
    comments. What I want is the ability to expand all of the projects so I
    can see all tasks in the same diagram. This one only shows one line per
    project, and links to them. That doesn't give me the overview I want.

    The way it is now, clicking on the project name AND clicking on the green
    bar links to the project gantt. Clicking on the name is sufficient as a
    link to the individual project Gantt. So what I would change is that
    clicking on the green bar expands that project, while there is also a
    toggle button called "expand all projects" that changes to "collapse all
    projects" if 1 or more projects are expanded.

    At first I wanted to suggest that clicking on the green bar of an open
    project Gantt would collapse it again, but I noticed that it has a
    different function in the individual project Gantt, and I would like to
    keep all those links the same, to avoid confusion and also because they
    are all good shortcuts. Hence the "collapse all projects" button instead.

    You might even consider buttons for "expand/collapse all tasklists" and
    "expand/collapse all tasks" (if tasks can have subtasks or "fact sheets"
    [similar to the mouseover info, but shown on an extra line/sublevel]
    visible in Gantt charts - otherwise tasks cannot be expanded obviously)
    both for individual and global gantt charts. This would make it easier to
    see details/reduce clutter.

    Another, more radical change, would be to change the functionality for the
    colored bars in the project gantt diagrams as well, to make them
    expand/collapse the item you click on, and keep the "edit" links for the
    titles only. If so, the guided tour should explain this difference.

    It might be useful to be able to expand/collapse individual task lists if
    you have a lot of tasks in each list. If you prefer to keep the direct
    links from clicking on the colored bars, then you could add plus and minus
    icons instead, that is a well-known symbol for expand/collapse that also
    deosn't take a lot of space.

    The main point is really that I would like to see the Global gantt being
    exactly like just putting all the project gantts together, without
    reducing the amount of information. And then, to reduce clutter, you would
    need to be able to collapse the tasklists so the current view of only one
    bar per project ist still possible.

    Thanks again :-)

    Vegard

  3. Support Staff 3 Posted by John on 03 Feb, 2015 05:53 PM

    John's Avatar

    Hello

    Thank you for those great details

    Can i just be totally sure that what you mean by this

    What I want is the ability to expand all of the projects so I can see all tasks in the same diagram. This one only shows one line per
    project, and links to them. That doesn't give me the overview I want.

    .. is to see all the different coloured lines (ie the ones that you see on the project level ).. in the global gantt.

    Sorry I know it's probably really obvious .. But let's be totally clear ;-)

    Thank you

    John

  4. Support Staff 4 Posted by John on 05 Feb, 2015 04:00 PM

    John's Avatar

    Hello Vegard

    Did you see this

    Can i just be totally sure that what you mean by this

    What I want is the ability to expand all of the projects so I can see all tasks in the same diagram. This one only shows one line per project, and links to them. That doesn't give me the overview I want.

    .. is to see all the different coloured lines (ie the ones that you see on the project level ).. in the global gantt.

    Sorry I know it's probably really obvious .. But let's be totally clear ;-)

  5. Support Staff 5 Posted by ed on 09 Feb, 2015 03:42 PM

    ed's Avatar

    Hi Vegard

    Re

    When creating or duplicating a task, it would also be great if the "choose project" dropdown would be checkboxes instead of radio buttons (i.e. multi select and not single select). Take "Annual returns" or "deliver papers to accountant" for instance, this is stuff I need to do in all of the companies, and it would be great to be able to set it up once for all projects.

    We discussed this in the team.

    This would mean that a single task could belong to multiple projects instead of just one, like at the moment.

    Please note that at present tasks can be duplicated... see - https://dooster.tenderapp.com/kb/tasks-advanced/task-copies-cloning

    but that's different to them belonging to several projects. Changing this could make things very complex. eg if you complete a task in Project X what happens to it in Project Y? .. and so on. So unless you have a very compelling reason to do this we'd rather not go there

    Looking at your comment again I wonder if your requirement could be met by the project cloning / templates feature https://dooster.tenderapp.com/kb/projects/project-templates-cloning

    Thanks ed

  6. 6 Posted by dooster on 09 Feb, 2015 04:43 PM

    dooster's Avatar

    Hi, sorry if I was unclear. I definitely don't want to have tasks belong
    to several projects, what I meant was to introduce a way to
    "multi-duplicate" tasks at creation, i.e. create several identical tasks
    (one for each project you choose) when you make it. It saves one extra
    duplication action step for each additional task if you can simply have a
    checkbox for "clone task in these other projects") in the task creation
    dialogue.

    Hope this clarifies my idea!

    Best, Vegard

    PS: Kudos for excellent support / followup!

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