tag:dooster.tenderapp.com,2011-05-09:/discussions/questions/2205-closer-lookThe Online Business Managing Tool: Discussion 2013-08-15T11:31:27Ztag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-04T11:07:00Z2013-06-04T11:07:00ZCloser Look<div><p>Hello Matthew</p>
<p>Thank you for contacting us.</p>
<p>Yes we can have a meeting on skype to show you how Dooster
works. When would be a good time for you? (We are UK based and can
do UK office hours and Saturdays)</p>
<p>Best wishes</p>
<p>John</p></div>Johntag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-04T16:27:03Z2013-06-04T16:27:03ZCloser Look<div><p>We are in Texas so we are 6 hours behind you. How about 10am
here wich<br>
would be 4pm there on Friday the 7th, Wednesday the 12th or Friday
the 14th.</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-04T16:56:02Z2013-06-04T16:56:02ZCloser Look<div><p>Hello Matthew</p>
<p>I can talk with you on Friday 7th at that time</p>
<p>What's your skype ID?</p>
<p>Best wishes</p>
<p>Ed</p></div>edtag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-05T20:02:40Z2013-06-05T20:02:40ZCloser Look<div><p>Hello Matthew</p>
<p>Pls confirm you want to meet with ed on Friday</p>
<p>Thanks john</p></div>Johntag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-05T20:06:12Z2013-06-05T20:06:12ZCloser Look<div><p>Confirming with my team right now. It might be by the end of the
day before<br>
I know if most of them can make it.</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-06T14:09:22Z2013-06-06T14:09:22ZCloser Look<div><p>Looks like most of the team will be there.</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-06T14:28:51Z2013-06-06T14:28:51ZCloser Look<div><p>Thanks Matthew</p>
<p>I was assuming it would only be you and that we'd just talk on
skype</p>
<p>How many people do you want to attend? And do they all have
skype?</p>
<p>Ed</p></div>edtag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-06T14:43:10Z2013-06-06T14:43:10ZCloser Look<div><p>We don't have a company Skype account. I will try to set one
up.</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-06T14:50:50Z2013-06-06T14:50:50ZCloser Look<div><p>OK thanks Matthew, but to do a skype conference call everyone
would need their own skype...</p>
<p>I could look at some webinar software. But we don't usually do
webinars becuase the software is so easy to learn and use.</p>
<p>Can I suggest it might be better to consider what you and your
colleagues want to learn? ie why not give me an example of a
workflow you would like to use Dooster for. OK?</p>
<p>thanks ed</p></div>edtag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-06T18:38:30Z2013-06-06T18:38:30ZCloser Look<div><p>Our current process is:</p>
<ol>
<li>Store manager, executive or director will email "marketing
request" group</li>
<li>The project managers then gather all the peritent
information</li>
<li>Email that bundle to the designers to make the creative
concept</li>
<li>Creative concept gets proofed to project manager then to
appropiate personal for feedback</li>
<li>Revisions come back to the project manager then to the
designer</li>
<li>Revised proof gets sent back to the project manager then to the
appropriate personal for feedback</li>
<li>Once approved a designer makes a print files and uploads it to
our online publishing library</li>
<li>Print traffic coordinator then issues orders with print vendors
and sends print file from library</li>
<li>Prints are delivered to us to disiminate to stores or sent
directly to the stores</li>
<li>Store managers display printed elements for allotted amount of
time</li>
<li>Printed elements are removed and stored at the end of their
campaign time</li>
<li>Done</li>
</ol>
<p>Does that help?</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-06T18:43:51Z2013-06-06T18:43:51ZCloser Look<div><p>That's great Matthew</p>
<p>can you clarify a couple of things</p>
<blockquote>
<blockquote>
<ol>
<li>Store manager, executive or director will email "marketing
request" group</li>
</ol>
</blockquote>
</blockquote>
<p>about what for example? (I'm guessing peomotional printed
materials. But please confirm</p>
<blockquote>
<blockquote>
<ol>
<li>The project managers then gather all the peritent
information</li>
</ol>
</blockquote>
</blockquote>
<p>what type of info? please give me a couple of examples</p>
<p>Thanks ed</p></div>edtag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-06T18:51:09Z2013-06-06T18:51:09ZCloser Look<div><p>Ed,</p>
<ol>
<li>
<p>We will get requests for things ranging from simple counter
signs to<br>
rebranding ads to brand new creative ad campaign (print, web,
radio, TV,<br>
social media).</p>
</li>
<li>
<p>When our project managers get marketing requests they often do
not have<br>
all the details needed to complete the job i.e. the executives
don't know<br>
how much printing is going to cost so the PMs will ask the<br>
print traffic coordinator for quotes or when the PMs get a request
there<br>
might not be enough info in the email to start the creative
process.</p>
</li>
</ol>
<p>That make sense?</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-06T21:27:45Z2013-06-06T21:27:45ZCloser Look<div><p>Great</p>
<p>OK let me come up with some written suggestions tomorrow then we
can talk it through. I doubt if I'll get any webinar software
sorted in time. But perhaps we can talk together and then open it
up to your team later? (Unless you have any conferecne call
solutions?)</p>
<p>anyway will ping you tomorrow</p>
<p>Thanks !</p>
<p>ed</p></div>edtag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-07T12:04:40Z2013-06-07T12:09:33ZCloser Look<div><p>Hello Matthew</p>
<p>OK</p>
<blockquote>
<ol>
<li>Store manager, executive or director will email "marketing
request" group</li>
</ol>
</blockquote>
<p>This could continue via email ie as now. And then once momentum
builds up you could create a dooster project.</p>
<p>Or you could create an initial "Staging Project" ie where a
wishlist is gathered in a "bucket". You could give the Store
manager, executive or director a special "email address to create a
task". So without having to sit down and log in to Dooster they
could email in "on the fly". (Setting up these emails is very
simple to do see <a href=
"https://dooster.tenderapp.com/kb/tasks-advanced/creating-tasks-by-email">
https://dooster.tenderapp.com/kb/tasks-advanced/creating-tasks-by-e...</a></p>
<p>So the manager has an idea and sends it direct into the Dooster
project "New Campaign Wishlist"</p>
<p>(There could be more than one "bucket" project they could email
into eg "Urgent Work Requests" vs "Need to do Sometime")</p>
<blockquote>
<ol>
<li>The project managers then gather all the pertinent
information</li>
</ol>
</blockquote>
<p>Once it's decided to go ahead with the project it is very easy
to move the original task(s) to the new project</p>
<p>Everyone involved is invited into the project as a Team Member -
see <a href=
"https://dooster.tenderapp.com/kb/people/how-to-add-people">https://dooster.tenderapp.com/kb/people/how-to-add-people</a></p>
<p>They can gather all the pertinent information into Tasks and
attach files. Plus each task allows for threaded comments which get
emailed back and forth between the Team members</p>
<p>The TMs could also use the "emailing into tasks" feature eg to
CC emails they send out to external suppliers so these are stored
in the project.</p>
<p>You could also use the Discussions - which enable you and your
team to ask general questions, make announcements and discuss ideas
or issues about a project.- see <a href=
"https://dooster.tenderapp.com/kb/more-features-extras/discussions">
https://dooster.tenderapp.com/kb/more-features-extras/discussions</a></p>
<blockquote>
<ol>
<li>Email that bundle to the designers to make the creative
concept</li>
</ol>
</blockquote>
<p>You could add the designers to the project. Quickly set up a
special Task List "Designers To Do / Consider" and move tasks
across to it</p>
<p>Or you could deal with them by email and CC the emails to the
project in Dooster.</p>
<blockquote>
<ol>
<li>Creative concept gets proofed to project manager then to
appropriate personal for feedback</li>
</ol>
</blockquote>
<p>The designers or the project coordinator could move these to
another task list "Review required" and assign the tasks
accordingly.</p>
<blockquote>
<ol>
<li>Revisions come back to the project manager then to the
designer</li>
</ol>
</blockquote>
<p>The reviewer simply reassigns the Task back to the designers.
The designers would get an email with any comments. They can simply
reply to this email eg from their mobiles and their reply goes back
into the task as a comment which - in turn - is auto emailed out to
everyone involved... and so on, back and forth.</p>
<blockquote>
<ol>
<li>Revised proof gets sent back to the project manager then to the
appropriate personal for feedback</li>
</ol>
</blockquote>
<p>as above</p>
<blockquote>
<ol>
<li>Once approved a designer makes a print files and uploads it to
our online publishing library</li>
</ol>
</blockquote>
<p>again this could be tracked using Dooster as above</p>
<blockquote>
<ol>
<li>Print traffic coordinator then issues orders with print vendors
and sends print file from library</li>
</ol>
</blockquote>
<p>again this could be tracked - as above</p>
<blockquote>
<ol>
<li>Prints are delivered to us to disseminate to stores or sent
directly to the stores</li>
</ol>
</blockquote>
<p>again this could be tracked - as above</p>
<blockquote>
<ol>
<li>Store managers display printed elements for allotted amount of
time</li>
</ol>
</blockquote>
<p>You could use Dooster's start / due dates for this.</p>
<blockquote>
<ol>
<li>Printed elements are removed and stored at the end of their
campaign time</li>
</ol>
</blockquote>
<p>You could alert the managers when it's time to remove the items
using the "quick reminder" button on the tasks. ie one click and a
polite email is sent to the manager</p>
<p>Then the project can be "archived"</p>
<p>Please note you can create the next project using the previous
project as a template - please see <a href=
"https://dooster.tenderapp.com/kb/projects/project-templates-cloning">
https://dooster.tenderapp.com/kb/projects/project-templates-cloning</a></p>
<p>another feature you might find useful are the project gantt
charts <a href=
"https://dooster.tenderapp.com/kb/more-features-extras/gantt-charts">
https://dooster.tenderapp.com/kb/more-features-extras/gantt-charts</a></p>
<p>and your designers might want to use the task timers <a href=
"https://dooster.tenderapp.com/kb/time-and-billing">https://dooster.tenderapp.com/kb/time-and-billing</a></p>
<p>In summary: Dooster is a very versatile tool which is used by
many different types of business. It is particularly well suited to
working with teams. A key reason for its success is is that not
everyone has to adopt it in order for it to work. The managers can
still use it and save time and effort without having to rely on
adoption by all of the team.</p>
<p>This is because of the integration with email ie whereby people
can still work solely through their email - they get assigned tasks
by email and their replies go back into the task as comments...</p>
<p>OK I hope that helps. Please let me know if you have any
questions.</p>
<p>Thank you Matthew</p>
<p>Best wishes</p>
<p>Ed</p></div>edtag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-07T13:02:27Z2013-06-07T13:02:27ZCloser Look<div><p>I'm going to try to get Skype on a laptop and connect it to a
projector for<br>
the team to view</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-07T13:48:20Z2013-06-07T13:48:20ZCloser Look<div><p>Thanks Matthew</p>
<p>I'm not sure skype would be the right tool for that.</p>
<p>Can I suggest you initially talk to me one to one to ask any
questions / clarify. Then take it to a couple of colleagues and see
what they think. If they're interested we can set up a group call
later..</p>
<p>What do you think?</p>
<p>Ed</p></div>edtag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-07T14:06:13Z2013-06-07T14:06:13ZCloser Look<div><p>That will be fine. I do not know the details of each step so I
might have a<br>
project manager and marketing manager with me on the call to help
answer<br>
all your questions appropriately.</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-07T14:39:52Z2013-06-07T14:39:52ZCloser Look<div><p>What phone number do I call?</p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-07T14:59:22Z2013-06-07T16:08:45ZCloser Look<div><p>For some reason we cannot connect to that number.<br>
C<br>
an you call us?</p>
<p>Thanks,<br>
Matthew Hart<br>
*graphic designer | *(806) 791-8106</p>
<p>United Supermarkets, L.L.C.<br>
7830 Orlando Ave.<br>
Lubbock, TX 79423<br>
Cell (806) 789-6481<br>
Fax (806) 788-4861<br>
<a href="http://www.unitedtexas.com">www.unitedtexas.com</a></p></div>Matthew Harttag:dooster.tenderapp.com,2011-05-09:Comment/271373192013-06-07T15:08:08Z2013-06-07T15:08:08ZCloser Look<div><p>We accidentally hung up on you. Sorry! Try again.</p></div>Matthew Hart