Creating link to a Drop Box file

denisehudson's Avatar

denisehudson

13 Aug, 2013 12:14 AM

Hi Everyone,

I am trying to link to a file I have in drop box. When I put the HTTPS URL in the link box and click save...nothing happens. The file has to be accessed by several users each with their own task regarding the document.

I was wondering if you could tell me where I am going wrong.

Cheers

  1. Support Staff 1 Posted by Sue on 13 Aug, 2013 09:36 AM

    Sue's Avatar

    Hi Denise

    Thanks for notifying us.

    Linking files seems to be working OK.

    Have you ticked everybody who you want to view the link in the 'who can see this file' tick boxes

    Then when you copy across the URL copy the entire URL including the http:// and overwrite the http:// already in the upload file page so the link you are saving doesn't read http://http://.......

    Hope that helps

  2. 2 Posted by denisehudson on 14 Aug, 2013 02:37 AM

    denisehudson's Avatar

    Hi Sue,

     

    Thank you for your prompt reply.

     

    I am wondering if there is any way that people can amend files stored on Dooster without having to download them, make the changes, then upload the file again.

     

    The below is the current scenario I have.

     

    I have compiled an Excel work book which is our Risk Register.

    · The workbook has several sheets each with the same information but each sheet is for a particular project.

    · Each project is assigned a Director responsible for that Project.

    · I need to have the Directors responsible for each project complete the risks for their project in the appropriate sheet.

    · As the Risk Register needs to remain as a complete work book to cover show and manage ALL risks, the workbook must stay intact. In other words I cannot have separate Excel files for each project.

    · Is it at all possible for the Directors to fill in their sheet and save the workbook directly back in the Dooster library from where it comes?

    I don’t have enough time to have all the Directors send me back their sheets, then me compile them into the workbook and then resave. The register will/should be updated constantly and I just cannot do that amount of work. Also, if the Directors download, make their changes and do not upload the file, then the management of risks cannot be effectively managed as information will be missing. Whereas, if the workbook could be saved directly back into the Dooster library as it is changed by the Directors it would save a whole lot of work and have the Risk Register always in real time.

     

    Is this possible?

     

    Cheers

    Denise

  3. Support Staff 3 Posted by John on 14 Aug, 2013 09:36 AM

    John's Avatar

    Hi Denise

    I would suggest you use Google docs (renamed a while ago to G Drive)

    Basically you store the file(s) in G docs and share it with your team. They can make changes online and you can see exactly who has done what. Plus it's designed to make sure no one overwrites any one else who's on the doc at the same time

    Meanwhile you can have a direct link to the doc(s) in your Dooster task - so you can keep them organized in Dooster.

    See https://support.google.com/drive/answer/2424384?hl=en&ref_topic...

    Hope that helps

    Best wishes

    John

  4. Support Staff 4 Posted by John on 14 Aug, 2013 10:01 AM

    John's Avatar
  5. 5 Posted by denisehudson on 15 Aug, 2013 12:02 AM

    denisehudson's Avatar

    Hi John,

    Thank you for the below. I do have concerns with G Docs ToS. That is why I am hesitating using them.

    I can sync the same way to Dooster using Drop Box can't I?

    Cheers
    Denise

  6. Support Staff 6 Posted by John on 15 Aug, 2013 07:36 AM

    John's Avatar

    Hi Denise

    I'm not sure about dropbox, we don't use it ourselves.

    You're looking for "versioning". There must be a few tools out there who do it. You simply need one that allows a link to it (highly unlikely that they don't)

    Best wishes

    John

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